Allan Hancock: 3.15.24: Parchment advised they figured out the issue on their end but they need the school's feedback/input before they make the change. They are live with Parchment and XAP today. College advised us they are in need of our help for XAP comm. I scheduled a call for Wed 3.20 at 9:30 to troubleshoot.
Barstow 3.14.24: Kevin Klempke and college met today to do some finalization. Will follow up with Courtney on 3.19 if no updates by then.
Cabrillo CCD - 3.5.24: Emailed Parchment back advising that we are blocked on moving forward with Cabrillo until we have a SaaS solution in place. I will keep them informed with updates.
Compton CCD - 3.11.24: Even though compton is working through this issue, sent email to Richette on the receiving piece to pick up. We need contract back. Will flw up on 3.14. if no reponse.
Copper Mountain CCD (ECA) - 3.15.24: Copper Mountain is ready to schedule a call for go-live. Amanda sent out dates and times and will schedule when they respond.
College of the Desert CCD (ECA) 2.1.24: Parchment sent an email and advised the college needs to upload samples and download PDFs. Once Parchment receives feedback, they will schedule a go-live call.
Feather River CCD (ECA) -2.19.24: Sent email to college again asking that they send me their availability this week and next week. When they respond, I'll schedule the call. Gretchen from the college responded and said that she has forwarded this to the IT Director, Scott Tuss who is the person we need to talk to. I responded asking her to send me his email or if I should just coordinate everything through her. She sent me his email and I emailed him asking to meet. Will reach back out on March 18th if no response by then.
Grossmont-Cuyamaca CCD (ECA) - 2.20.24: College emailed me back advising that they need to discuss internally and she will get back to me in 1-2 weeks on a time to meet. I advised her of the lighter lift since they are a Parchment client. If I've not heard back from her by March 7th, I'll reach back out to her to flw up.
Marin CCD - 5.25.23 - emailed Jon at the college and provided dates/times for us to meet to start going over the sending process for eTranscripts. Will schedule when he responds. But if he doesn't respond, no need to follow up for several months out since they have not established a cohort yet.
Merced CCD (ECA) 3.14.24: Met with Merced/Parchment/XAP and there are still issues with them getting sample files. Parchment will attempt to get those resent and when they do they want to give the school ime to review and then meet with them again. Todd when then schedule a meeting. Will flw up by April 4 if no response. Also - college brought up the lived name and preferred name new assembly bill. Amanda/Sean/Courtney to work on this as we have time to get this implemented.
Napa Valley CCD - 3.5.24: Napa Valley reached out and advised they are ready to meet for next steps. Amanda scheduled meeting for April 3rd.
Palo Verde CCD - 2.19.24: Amanda to reach out to Mike to see if I should hold off or reach out. They are not a HC
Peralta CCD (ECA) 2.19.24: Sent email to college to check status/have them provide an update.
Riverside CCD (ECA) 3.15.24: Scheduled troubleshooting call with XAP and college for 3.19.
San Diego CCD (ECA) 3.15.24: Heard back from Parchment and they can be available for a kickoff the week of April 1 in the afternoons. Amanda asked that they let me know date/time available and we can schedule meeting from there.
San Francisco CCD - 3.30.23 - live for receiving. Holding off on sending process until they are starting their implementation cohort.
San Joaquin Delta CCD (ECA) 2.28.24: Parchment emailed college asking for an update, college said they will gather info and let us know.
San Mateo County CCD - 11.2.23 - Per Mike/Donna hold off on reaching out to them.
Santa Monica CCD - 11.2.23 - Per Mike- hold off on reaching out.
Shasta-Tehama-Trinity Joint CCD (ECA) -3.18.24: Update from Parchment...Kevin Klemke, from Parchment let me know that he resent our test transcripts this morning. He noticed that our initial test files were still in the upload folder, and that the data was malformed. This has been corrected and new transcripts have been sent. The files from today will have overwritten the previously sent data. When you are able, please start the XAP communicator so that it can process these files. The hope is that they will process as expected and move into the success folder.
Sierra Joint CCD - 11.2.23- no cohort established, hold off on sending until then.
Siskiyou Joint CCD (ECA) 3.11.24: Received signed contract and sent to Sean. Emailed Sean and the college to ask if Sean sent test files yet/needs users set up for accts or password resets. Amanda to flw up on 3.14 if no response.
Solano CCD - 11.14.23 - Parchment sent email to Solano advising they need a status update. The college emailed us back stating: "Yes – our SaaS go-live date is April 8th, 2024. As noted by Amanda, I believe we have Parchment sending on pause until we have our integrations set up for SaaS. Our new timeline to become a “Teaching” College is to be part of the Fall 2024 Cohort. Once SaaS has been implemented with the given timeline, we can revist our setup for Parchment sending. I apologize if any of these plans have changed, as I am going off my previous meeting notes documented at the time. Parchment responded that they have canceled this project and will pick it back up when they are ready.
Victor Valley CCD (ECA) 9.16.23: Victor Valley is going to switch to SaaS in April 2024, so we will be placing this one on hold until after that migration.
West Hills - 3.14.24: XAP communicator is now installed. College sent Parchment the paramater route they need. Parchment advised that next steps are they now need test records for Robo and XAP for each campus and we'll be all set. Testing has started and is in process.
West Kern CCD (ECA) 2.19.24: Sent email to Kyle and asked how testing is going/see if they will be ready to go live this week or next.
West Valley-Mission CCD (ECA) 11.2.23 - Per Mike - hold off since they dont have a cohort established.
Yosemite CCD (ECA) -3.20.24: Live for sending eTranscripts via XAP!
Yuba CCD (ECA) 3.4.24: Met to set up XAP communicator. Next steps is for them to set up process internally. Amanda to check in 3 weeks from now to check on progress.