11/20/23 Weekly Status Report
Product Project Risks
Item # | Severity Level | Escalated Y/N | Description/Risk | Owner | Mitigation Strategy | Next Step | Priority | JIRAs | Date |
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1. | MODERATE: Affected only Banner-Ethos Colleges | Y | We're running with about 1/4 of our inventory is hidden, which is preventing cross-enrollments into those colleges, so our numbers are going to be lower for enrollments in spring term than we had initially thought. | Parchment | Issue Summary: Courses from some colleges may be imported as 'Hidden', this will prevent them from appearing in search results on the Exchange.
Cause: CVC recently instituted a modification on the platform to remove classes that had changed modality, e.g. changed from an online class to an in-person or hybrid class, thus disqualifying them from being displayed on the Exchange. However, this enhancement is incorrectly hiding online classes if there are multiple versions of the course in the database. This issue is primarily impacting Ethos clients.
Resolution Path: CVC is working on a resolution with our vendor partners to address the issue that will distinguish between multiple course objects. This solution will ensure online classes remain visible even if another version of the class in the database no longer carries online sections.
Timeline: We believe we should be able to fully resolve this issue by Thursday, November 30. In the interim, we will manually publish your Exchange courses to make them visible again but have suspended the nightly imports as they will override the manual workaround. This means any new sections added by your college may not appear until the full resolution is put in place.
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| High | https://cvc-oei.atlassian.net/browse/PICF-407 https://docs.google.com/spreadsheets/d/1FNjb8gbgbC80ZCEwuRp0D69TUme0nhYMw1LQLnYfHqM/edit#gid=0 | 11/20/23 |
2. | MODERATE: Could affect any college. | Y | Non-resident tuition policies not rolling over term to term - College of the Canyons reported that their non-resident tuition policy, which was set for Fall 2023, did not rollover to Winter 2024. | Parchment | TBD |
| high | 11/14/23 | |
3. | MODERATE: Could affect any college. | Y | Seat Count & Hybrid Courses/Modality Changes: For the past 6 months, we’ve been experiencing issues with how the system is not working correctly when a section is no longer being offered online and how modality changes are not reflecting correctly in the UI. Parchment has been working on these items along with the CVC’s input. https://cvc-oei.atlassian.net/browse/BLQ-855 | Parchment |
|
| High |
https://cvc-oei.atlassian.net/browse/BLQ-855 | 11/10/23 |
4. | MODERATE: Could affect any college. | N | Financial Aid Workflow Process Not Working:
| Parchment | N/A - testing in progress |
| high | 11/15/23 | |
5. | Severe: | Y |
| CVC | TBD | TBD |
|
| 11/17/23 |
Weekly Project/Product Summary
Item # | Topic | Item Details: Weekly Activity/Decisions | Next Steps | Priority | Important Links & Documentation | Last Update Date |
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1. |
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| high | https://docs.google.com/document/d/1S3zLxqu6CLDmIO6Eq1YmOlo-gPG_Hwn6-lyaEiTpkQE/edit | 11/21/23 | |
2. | Weekly Error Report |
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| high | Below is the enrollment report for 11/20-11/26. https://docs.google.com/spreadsheets/d/1ikNE9TjdBGl3lMFgUW9ROHwUPlIzA-eqpAiTJaAob3Y/edit?usp=sharing | 11/26/23 |
3. | Financial Aid Integration |
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| high |
| 11/26/23 |
4. | Canvas Solution for ILP Colleges |
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| high |
| 11/12/23 |
5. | Parchment Weekly Sprint Jira Status Updates | Lane 1: Major Functional and Implementation Blockers
Lane 2: Renewal Enhancements
Lane 3: Prioritized Enhancements and Research
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| high |
| 11/20/23 |
6. | Increase in 500 Errors in MIS Applications | Parchment brought to our attention that there is an uptick in 500 server errors when sending shared applications across multiple colleges beginning 10/04.
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| high | https://cvc-oei.atlassian.net/browse/BLQ-1016 Latest spreadsheet with errors in the last 7 days: https://docs.google.com/spreadsheets/d/13wgztDQdo1KnLMVVzRZNnmt-_lKG7G-DyvNhBn5Ne4A/edit#gid=1206532879 | 11/20/23 |
7. | eTranscript Implementations & Follow up with colleges | Below is the latest updates on where we are with each college:
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| high In Process | Tracking HC and TC transcripts here: https://docs.google.com/spreadsheets/d/1e3Nq1Kt3qACJLqN4nWfmP-mWjdgK8_fSLiQb_ufBjdE/edit#gid=48089342 https://cvc-oei.atlassian.net/wiki/spaces/CVCOEI/pages/1749647361 https://cvc-oei.atlassian.net/wiki/spaces/CVCOEI/pages/1731002371 Weekly Meeting Notes and Action Items will be here each week: https://drive.google.com/drive/folders/12_-PObf7ii0hgvV3g4S-EfWzUamAi8zd Weekly Status Call Recordings Here: https://drive.google.com/drive/folders/1LF4RbCkYhAdKjPwhoEw2SdArlvo4-u9i | 11/3/23 |
Active Production Issues
JIRA, Description, and Status | Priority | Created Date |
---|---|---|
highest | 3/11/23 | |
highest | 3/11/23 | |
MEDIUM | 4/26/23 | |
medium | 7/26/23 | |
medium | 7/26/23 | |
medium | 9/14/23 | |
high | 9/27/23 | |
high | 10/2/23 | |
medium | 10/17/23 | |
medium | 10/17/23 | |
medium | 11/6/23 | |
high | 11/6/23 | |
medium | 11/9/23 | |
high | 11/13/23 | |
medium | 11/13/23 | |
medium | 11/13/23 | |
medium | 11/13/23 | |
highest | 11/13/23 | |
high | 11/16/23 | |
high | 11/16/23 | |
medium | 11/17/23 | |
highest | 11/20/23 | |
high | 11/21/23 | |
highest | 11/27/23 | |
medium | 11/20/23 | |
medium | 11/20/23 | |
medium | 11/22/23 |
Q2 Sprint Priority Items
Legend
Backlog = Prioritized, Development Not Started
in Progress = In Development/Status
In Testing = In Review or Testing
DONE = Finished/Closed
Low = Low Priority
medium = Medium Priority
High = High Priority
Jira, Description, and Status | Priority | Component | Date Started | Date Completed |
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High | idP/EPPN | 4.27.23 |
| |
High | Product Maintenance | 4.1.23 | 10.26.23 | |
Highest | Financial Aid Integration | 2.22.23 |
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Highest | Financial Aid Integration | 3.28.23 |
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High | Financial Aid Integration | 6.8.23 |
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High | Product Maintenance | 1.18.23 |
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High | System Enhancement | 8.4.23 |
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medium | System Enhancement | 7.26.22 |
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medium | SIS/Sandbox | 3.21.23 |
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medium | Reverse Import | 5.17.23 |
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high | Person Match | 5.8.23 |
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medium | eTranscripts | 3.2.23 |
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medium | Error Handling | 7.5.23 |
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high | ASSIST File | 7.24.23 |
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high | Program Code | 6.8.23 |
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highest | Student Eligibility Checker | 4.22.23 |
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| Documentation |
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| Financial Aid Integration |
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| Financial Aid Integration |
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| Financial Aid Integration |
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| Financial Aid Integration |
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| Emails |
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| |
| CSU/UC Student Management: Route Appropriately | 10/24/23 | 11/7/23 | |
medium | Documentation | 9/14/23 |
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medium | Financial Aid Integration | 10/10/23 |
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high | Preferred Name | 10/10/23 |
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medium | Email Content | 10/3/23 | 10/25/23 | |
medium | Admin Panel/Reporting | 10/10/23 |
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medium | Prerequisites UI Messaging | 10/10/23 |
| |
highest |
| 10/11/23 | 11/17/23 | |
lowest | Accessibility | 10/12/23 |
| |
high | Payment Processor | 10/10/23 |
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medium | Financial Aid Integration | 10/16/23 |
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high | API | 10/16/23 |
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medium | API | 9/28/23 |
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medium | API | 9/28/23 | 10/12/23 | |
high | Preferred Name | 10/10/23 |
| |
high | Preferred Name | 10/10/23 | 10/31/23 | |
high | Preferred Name | 10/10/23 |
| |
high | Preferred Name | 10/16/23 |
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high | Preferred Name | 10/10/23 |
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high | Preferred Name | 10/10/23 |
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medium | Documentation | 10/11/23 |
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high | Census Date Issue | 10/16/23 |
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medium | Error Messages | 10/11/23 | 11/2/23 | |
LOw | Redirect | 10/23/23 |
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high | Waitlist | 10/13/23 |
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high | Seat Counts | 10/16/23 |
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Quarterly Dates
CVC Quarterly Dates | Parchment Quarterly Dates | N2N Quarterly Dates |
---|---|---|
Q1: July 1-Sept 30 Q2: Oct 1-Dec 31 Q3: Jan 1-March 31 Q4: April 1-June 30 | Q1: Jan 1-March 31 Q2: April 1-June 30 Q3: July 1-Sept 30 Q4: Oct 1-Dec 31 | Q1: Jan 1-March 31 Q2: April 1-June 30 Q3: July 1-Sept 30 Q4: Oct 1-Dec 31 |