3/25/24 Weekly Status Report
- amason
Project Risk Analysis Status for Deliverables
As we enter in the 4th quarter of the FY, several deliverables are approaching their deadlines. Below is a risk based analysis of the Parchment deliverables and the current status of each deliverable.
at risk - The project has hit a serious roadblock(s), and no clear plan is in place to hit the date.
Some Risk - The project has hit a roadblock(s), but a plan is in place to finish on time.
On Track - The project is on track. Risks are understood and mitigation plans are in place.
Deliverable Item | Status |
|---|---|
2.3.4.1 Financial Aid Integration | at risk - based on college feedback, current plan may not work and may need to redesign solution. |
2.3.4.5 CSU/UC Student Management | On Track |
2.3.4.5 Preferred Name | On Track |
2.3.4.2 Student Eligibility Checker | On Track |
2.3.4.3 Refining Searches | Some Risk - CVC has not seen a demo of this yet and deliverable to end of July. |
2.3.4.4 eTranscripts Reporting To Colleges | On Track |
Product Project Risks
Item # | Severity Level | Escalated Y/N | Description/Risk | Owner | Mitigation Strategy | Next Step | Priority | JIRAs | Date |
|---|---|---|---|---|---|---|---|---|---|
1. | Severe: Affects Financial Aid Integration | N | Financial Aid Pilot:
| Parchment |
|
| high | 3/28/24 | |
2. | Moderate: Users Were Not Able to Authenticate to CVC via Proxy |
Yes
| On Friday, Dec 15th, all student attempts to authenticate to our platform via the proxy seem to be failing. No one was been able to sign in. We've seen 100% failure rate on all attempts from every user who has tried at every college since about 6 AM Friday morning. CVC reached out to CCCTC support team but they didn’t seem to have any insight into what could be causing this as they have shared that no one else has reported any issues. However, we kept receiving a 403 Forbidden error message when we try to connect to any college via the Proxy. This is impacting both production and pilot and began failing around the same time on Friday. Whenever a user selects any college where we would normally route them to the appropriate SSO page, we instead are getting this error. CVC Exchange - Sign In - Powered by Quottly (select any college)
|
|
|
| high | 3/28/24 | |
3. | Severe: Will Affect All eTranscripts Sending Colleges Who Are on SaaS | Y | Manage The CCCTC/Ellucian SaaS Shared Application Staging Tables In Conjunction With The GLUE Data Model - SaaS Migration Process | Mike V. | For colleges who are either a SaaS client or migrating over to SaaS, the current Ellucian APIS will not support eTranscript CA sending infrastructure. This affects colleges that are already live with eTranscript sending through Parchment/XAP as well as the ones who are migrating. |
| high | 3/28/24 |
Weekly Project/Product Summary
Item # | Topic | Item Details: Weekly Activity/Decisions | Next Steps | Priority | Important Links & Documentation | Last Update Date |
|---|---|---|---|---|---|---|
1. |
|
| high | https://docs.google.com/document/d/1S3zLxqu6CLDmIO6Eq1YmOlo-gPG_Hwn6-lyaEiTpkQE/edit | 3/28/24 | |
2. | Canvas Solution for ILP Colleges |
|
| high |
| 3/28/24 |
3. | Parchment Weekly Sprint Jira Status Updates | Lane 1: Major Functional and Implementation Blockers
Lane 2: Renewal Enhancements
Lane 3: Prioritized Enhancements and Research
Parchment to Provide Technical Requirements for SaaS eTranscripts CompatibilityBLQ-1061- this has been provided to Ellucian. Next steps are TBD. |
| high |
| 3/28/24 |
4. | eTranscript Implementations & Follow up with colleges | Below is the latest updates on where we are with each college:
|
| high In Process | Tracking HC and TC transcripts here: Teaching Colleges Sending Transcripts https://cvc-oei.atlassian.net/wiki/spaces/CVCOEI/pages/1749647361 https://cvc-oei.atlassian.net/wiki/spaces/CVCOEI/pages/1731002371 Weekly Meeting Notes and Action Items will be here each week: https://drive.google.com/drive/folders/12_-PObf7ii0hgvV3g4S-EfWzUamAi8zd Weekly Status Call Recordings Here: https://drive.google.com/drive/folders/1LF4RbCkYhAdKjPwhoEw2SdArlvo4-u9i | 3/28/24 |
Active Production Issues
JIRA, Description, and Status | Priority | Created Date |
|---|---|---|
MEDIUM | 4/26/23 | |
medium | 9/14/23 | |
medium | 10/17/23 | |
medium | 11/9/23 | |
medium | 11/13/23 | |
medium | 12/10/23 | |
medium | 1/11/24 | |
medium | 11/20/24 | |
medium | 3/5/24 | |
medium | 3/12/24 | |
medium | 3/13/24 | |
high | 3/13/24 | |
high | 3/15/24 | |
medium | 3/24/24 | |
medium | 3/25/24 | |
high | 3/29/24 |
Q3 Sprint JIRAs- COMPLETED and CLOSED
Legend
Backlog = Prioritized, Development Not Started
in Progress = In Development/Status
In Testing = In Review or Testing
DONE = Finished/Closed
Low = Low Priority
medium = Medium Priority
High = High Priority
Jira, Description, and Status | Priority | Component | Date Started | Date Completed |
|---|---|---|---|---|
High | idP/EPPN | 4.27.23 | 4.1.24 | |
High | Financial Aid Integration | 6.8.23 | 1.23.24 | |
High | Product Maintenance | 1.18.23 | 1.18.24 | |
medium | Reverse Import | 5.17.23 | 2.6.24 | |
medium | eTranscripts | 3.2.23 | 1.23.24 | |
| Financial Aid Integration | 6.12.23 | 3.14.24 | |
high | Preferred Name | 10/10/23 | 1.16.24 | |
high | Preferred Name | 10/10/23 | 2/22/24 | |
high | Seat Counts | 10/16/23 | 2/23/24 | |
high | Program Code | 7/6/23 | 2.6.24 | |
medium | Sync/Asynch | 7.13.23 | 2.14.24 | |
medium | Admin Panel | 11/28/23 | 1.4.24 | |
medium | Preferred Name | 10/24/23 | 1.10.24 | |
medium | Sandbox | 12/19/23 | 2/22/24 | |
high | Preferred Name | 6.6.23 | 1.9.24 | |
highest | Financial Aid | 6.12.23 | 1.9.24 | |
high | Financial Aid | 11.2.23 | 2.13.24 | |
medium | UI Language update | 10/18/23 | 3.28.24 | |
medium | Seat Filter | 11.9.23 | 3.1.24 | |
medium | eTranscripts SaaS | 3.5.23 | 3.27.24 | |
medium | API | 3.18.24 | 3.20.24 | |
highest
| Search | 3.15.24 | 3.25.24 | |
high | UI Updates | 3.18.24 | 3.29.24 |
Q4 23/24 Sprint Priority JIRAs
Jira, Description, and Status | Priority | Component | Date Started | Date Completed |
|---|---|---|---|---|
High | Analysis & Documentation | 2.29.24 |
| |
High | Session Management | 11.21.23 |
| |
High | Session Management | 11.21.23 |
| |
High | Financial Aid Integration | 2.29.24 |
| |
High | Financial Aid Integration | 4.19.23 |
| |
High | Financial Aid Integration | 2.22.23 |
| |
High | SaaS | 2.9.24 |
| |
High | Search Engine | 6.12.23 |
| |
High | Canvas | 2.13.24 |
| |
High | eTranscripts | 9.12.23 |
| |
High | C-ID | 3.21.24 |
| |
High | Drop Email Notifications | 3.26.24 |
| |
High | eTranscripts | 9.12.23 |
| |
High | Financial Aid Integration | 9.14.23 |
| |
High | Documentation | 12.3.21 |
| |
High | Admin Dashboard | 7.12.23 |
| |
High | Financial Aid Integration | 10.16.23 |
| |
High | Address Verification | 11.2.23 |
| |
High | Payment Processor | 11.17.24 |
| |
High | Course Audit | 2.6.24 |
| |
High | Program Code | 2.27.24 |
| |
High | Term Activate | 11.21.23 |
| |
High | Student Eligibility Checker | 4.22.21 |
| |
High | API | 4.14.24 |
| |
High | API Errors | 11.8.23 |
| |
High | Search Match | 11.28.23 |
| |
High | API | 3.11.24 |
| |
medium | Research | 3.26.24 |
| |
medium | ASSIST | 4.1.24 |
| |
medium | Course Units & Seat Counts | 7.25.22 |
| |
medium | Emails | 11.6.23 |
| |
medium | UI Text Updates | 11.21.23 |
| |
low | Accessibility | 2.2.24 |
| |
medium | Person Match | 3.11.24 |
| |
medium | Documentation | 8.14.23 |
| |
medium | Error Improvements | 7.5.23 |
| |
High | Duplicate CCCIDs | 2.20.24 |
| |
medium | CVC Website | 2.29.24 |
|
Quarterly Dates
CVC Quarterly Dates | Parchment Quarterly Dates | N2N Quarterly Dates |
|---|---|---|
Q1: July 1-Sept 30 Q2: Oct 1-Dec 31 Q3: Jan 1-March 31 Q4: April 1-June 30 | Q1: Jan 1-March 31 Q2: April 1-June 30 Q3: July 1-Sept 30 Q4: Oct 1-Dec 31 | Q1: Jan 1-March 31 Q2: April 1-June 30 Q3: July 1-Sept 30 Q4: Oct 1-Dec 31 |