6/17/2024 Weekly Status Report
- amason
Project Risk Analysis Status for Deliverables
As we enter in the 4th quarter of the FY, several deliverables are approaching their deadlines. Below is a risk based analysis of the Parchment deliverables and the current status of each deliverable.
at risk - The project has hit a serious roadblock(s), and no clear plan is in place to hit the date.
Some Risk - The project has hit a roadblock(s), but a plan is in place to finish on time.
On Track - The project is on track. Risks are understood and mitigation plans are in place.
Deliverable Item | Status |
|---|---|
2.3.4.1 Financial Aid Integration | at risk - based on college feedback, current plan may not work and may need to redesign solution. |
2.3.4.5 CSU/UC Student Management | On Track |
2.3.4.5 Preferred Name | On Track |
2.3.4.2 Student Eligibility Checker | On Track |
2.3.4.3 Refining Searches | on track |
2.3.4.4 eTranscripts Reporting To Colleges | On Track |
Product Project Risks
Item # | Severity Level | Escalated Y/N | Description/Risk | Owner | Mitigation Strategy | Next Step | Priority | JIRAs | Date |
|---|---|---|---|---|---|---|---|---|---|
1. | Severe: Affects Financial Aid Integration | N | Financial Aid Pilot:
| Parchment |
|
| high | 6/14/24 | |
2. | Critical: Affects all colleges for search improvements | Y | BETA: New Search Functionality | Parchment | The new search functionality and feedback form will likely not go live on 6.18.24. The team is working to have this live for us no later than Thursday, 6.20.24. | Parchment will confirm once this is available in the staging environment. | High |
| 6.14.24 |
Weekly Project/Product Summary
Item # | Topic | Item Details: Weekly Activity/Decisions | Next Steps | Priority | Important Links & Documentation | Last Update Date |
|---|---|---|---|---|---|---|
1. |
|
| high | https://docs.google.com/document/d/1S3zLxqu6CLDmIO6Eq1YmOlo-gPG_Hwn6-lyaEiTpkQE/edit | 6/14/24 | |
2. | Parchment Weekly Sprint Jira Status Updates | Lane 1: Major Functional and Implementation Blockers
Lane 2: Renewal Enhancements
Lane 3: Prioritized Enhancements and Research
Add Section Notes as a column to the Sections report downloadBLQ-1086- Parchment team to add this detail in the coming weeks. |
| high |
| 6/13/24 |
3. | eTranscript Implementations & Follow up with colleges | Below is the latest updates on where we are with each college:
|
| high In Process | Tracking HC and TC transcripts here: Teaching Colleges Sending Transcripts https://cvc-oei.atlassian.net/wiki/spaces/CVCOEI/pages/1749647361 https://cvc-oei.atlassian.net/wiki/spaces/CVCOEI/pages/1731002371 Weekly Meeting Notes and Action Items will be here each week: https://drive.google.com/drive/folders/12_-PObf7ii0hgvV3g4S-EfWzUamAi8zd Weekly Status Call Recordings Here: https://drive.google.com/drive/folders/1LF4RbCkYhAdKjPwhoEw2SdArlvo4-u9i | 6/14/24 |
Active Production Issues
JIRA, Description, and Status | Priority | Created Date |
|---|---|---|
medium | 9/14/23 | |
medium | 11/9/23 | |
medium | 11/13/23 | |
medium | 12/10/23 | |
medium | 11/20/24 | |
medium | 3/5/24 | |
medium | 3/12/24 | |
high | 3/13/24 | |
high | 3/29/24 | |
medium | 4/16/24 | |
medium | 4/22/24 | |
medium | 5/6/24 | |
medium | 5/8/24 | |
high | 5/31/24 | |
medium | 6/3/24 | |
medium | 6/3/24 | |
medium | 6/4/24 | |
medium | 6/6/24 | |
medium | 6/7/24 | |
highest | 6/7/24 | |
highest | 6/7/24 | |
medium | 6/13/24 | |
medium | 6/17/24 | |
highest | 6/13/24 | |
medium | 6/17/24 | |
high | 6/17/24 | |
medium | 6/18/24 | |
medium | 6/17/24 |
Legend
BACKLOG = Prioritized, Development Not Started
IN PROGRESS = In Development/Status
IN TESTING = In Review or Testing
DONE = Finished/Closed
LOW = Low Priority
MEDIUM = Medium Priority
HIGH = High Priority
Q4 23/24 Sprint Priority JIRAs
Jira, Description, and Status | Priority | Component | Date Started | Date Closed/Completed |
|---|---|---|---|---|
High | Analysis & Documentation | 2.29.24 | 6.3.24 | |
High | Session Management | 11.21.23 |
| |
High | Session Management | 11.21.23 | 4.15.24 | |
High | Financial Aid Integration | 2.29.24 |
| |
High | Financial Aid Integration | 4.19.23 |
| |
High | Financial Aid Integration | 2.22.23 |
| |
High | SaaS | 2.9.24 |
| |
High | Search Engine | 6.12.23 | 4/29/24 | |
High | Canvas | 2.13.24 |
| |
High | eTranscripts | 9.12.23 |
| |
High | C-ID | 3.21.24 | 4.17.24 | |
High | Drop Email Notifications | 3.26.24 |
| |
High | eTranscripts | 9.12.23 |
| |
High | Financial Aid Integration | 9.14.23 |
| |
High | Documentation | 12.3.21 | 6.3.24 | |
High | Admin Dashboard | 7.12.23 | 5.20.24 | |
High | Financial Aid Integration | 10.16.23 |
| |
High | Payment Processor | 11.17.24 |
| |
High | Course Audit | 2.6.24 |
| |
High | Program Code | 2.27.24 |
| |
High | Term Activate | 11.21.23 |
| |
High | Student Eligibility Checker | 4.22.21 |
| |
High | API | 4.14.24 | 6.3.24 | |
High | API Errors | 11.8.23 |
| |
High | Search Match | 11.28.23 |
| |
High | API | 3.11.24 | 5.6.24 | |
medium | Research | 3.26.24 | 4.4.24 | |
medium | ASSIST | 4.1.24 |
| |
medium | Course Units & Seat Counts | 7.25.22 |
| |
medium | Emails | 11.6.23 |
| |
medium | UI Text Updates | 11.21.23 |
| |
low | Accessibility | 2.2.24 | 6.3.24 | |
medium | Person Match | 3.11.24 | 5.13.24 | |
medium | Documentation | 8.14.23 | 6.3.24 | |
medium | Error Improvements | 7.5.23 | 6.13.24 | |
High | Duplicate CCCIDs | 2.20.24 | 6.13.24 | |
medium | CVC Website | 2.29.24 | 6.3.24 | |
High | API | 4.3.24 |
| |
High | Admin Panel | TBD |
| |
Highest | Search Functionality | 11.13.24 |
|
Quarterly Dates
CVC Quarterly Dates | Parchment Quarterly Dates | N2N Quarterly Dates |
|---|---|---|
Q1: July 1-Sept 30 Q2: Oct 1-Dec 31 Q3: Jan 1-March 31 Q4: April 1-June 30 | Q1: Jan 1-March 31 Q2: April 1-June 30 Q3: July 1-Sept 30 Q4: Oct 1-Dec 31 | Q1: Jan 1-March 31 Q2: April 1-June 30 Q3: July 1-Sept 30 Q4: Oct 1-Dec 31 |