Expanded Deployment of Phase 2 (Cross Enrollment) and Phase 1 (Course Finder) 

Expanded Deployment of Home Colleges (i.e. Increase Participation in the Exchange)

Financial Aid Automation Solution Discovery, Development & Testing

Pilot Deployment of Financial Aid Automation & Plan for Scaling Implementation

Development & Pilot Deployment of Automated Dual Enrollment Approval Workflows

Development and Deployment of the Long-Term (Automated) MIS Reporting Solution 

E-Transcript Process Improvement Discovery & Development 

Determining Eligibility of International Students (F-1 Visa) for Cross-Enrollment

Enhance Product Support Protocols to Reduce Enrollment and Registration Errors

Address Manual Pre-Requisite Clearance Procedures Serving an Registration Blockers

Systemwide Deployment of Super Glue for CCCApply to Enable MIS Reporting. As the current (short-term) solution provides only one student record per query and creates an unsustainable manual workload for college MIS reporting staff, CVC is working with the CCC Technology Center to wrap up testing and finalize a timeline for the availability of an automated solution. As this solution leverages a CCC Apply API endpoint to deliver the standard application data required for MIS reporting, a dependency for successful deployment is system wide deployment of Super Glue for CCC Apply by the CCC Technology Center.

Priority Engagement by Executive Sponsor/Business Owner for Teaching Colleges. Completing implementation as a Teaching College assumes a college/district has the IT capacity and capability to support a live API integration of this magnitude, alongside dedicated time from functional staff (i.e., Admissions & Records and Financial Aid). A successful deployment requires identification of an Executive Sponsor and Business Owner who will take an active role in driving local activities in order to meet expected timelines.

Signed Financial Aid Consortium Agreements. A college must complete several action items to serve as a Home College for their students to participate in cross-enrollment as part of the CVC Exchange, including authorization of the Federal Financial Aid Consortium Agreement. As such, some colleges are opting to sit on the sidelines. To address these concerns, more detailed job-aids and training materials are being socialized with the colleges and will be further informed by the deployment of the scheduled CVC and vendor (Quottly) solution for financial aid integration in 2022.

$10.6 Augmentation Needed to Scale CVC Exchange. CVC engaged an external consulting firm (Higher Digital) to evaluate the product strategy and implementation methodology. Per Higher Digital's recommendation, improving and scaling efforts for the CVC Exchange will require additional professional services from a current external consulting firm (Unicon), including additional project management capacity to increase the simultaneous number of implementations, and assessment with periodic review of the CVC Exchange product ecosystem by an enterprise architect. Without additional ongoing funding from the $10.6M augmentation, the ability to further scale will be negatively impacted and other products or services will need to be removed from the CVC portfolio to cover cost overage.

$10.6 Augmentation Needed for Licensing Costs from Vendors. The CVC budget was historically developed with a limited maximum allocation for licensing the current search and enrollment (Quottly) functionality of the CVC Exchange. Due to increased number of deployments and rising licensing costs, CVC requires additional funding to sustain/expand the CVC Exchange to meet scaling needs. Without additional ongoing funding from the $10.6M augmentation, the ability to further scale will be negatively impacted and other products or services will need to be removed from the CVC portfolio to cover cost overage.

College Decision to Opt-Out. Some colleges still believe they have the option of opting out of participation in the CVC Exchange. The Chancellor’s Office memo addressed the need for all colleges to participate; however, without regulatory requirements in place, some colleges still view participation as voluntary or low-priority. Some incentivization from the Chancellor’s Office may be needed to achieve Home College readiness for all colleges.

Ellucian Ethos Product Gaps. Ethos product gaps introduce limiting factors for the implementation of automated cross-enrollment (Teaching College) at some multi-college districts, due to the inconsistent deployment of Ethos and the requirement that configuration work be fully tested and complete before Teaching College implementation work can begin.

Open CCC Proxy. Students from a subset of colleges with an incomplete or non-existent setup (i.e., missing SAML attributes) with the Open CCC Proxy will not be able to cross-enroll as they will be unable to authenticate through the CVC Exchange. Students from this subset of colleges do not pass the required attributes and are not caught by the CCC Technology Center’s Open CCC Proxy trap. CVC continues to work with the CCC Technology Center and impacted colleges to test functionality and address individual setup issues.

Inconsistent Deployment & Data Practices for Systemwide Technologies. Inconsistencies in deployment and data available via other systemwide technologies directly impacts the ability for the current vendor solution to integrate with existing systemwide infrastructure in a reliable manner. This serves as a risk for not only effective scaling of implementation but also maintenance of the platform once deployed.