1/1/24 Weekly Status Report
Product Project Risks
Item # | Severity Level | Escalated Y/N | Description/Risk | Owner | Mitigation Strategy | Next Step | Priority | JIRAs | Date |
---|---|---|---|---|---|---|---|---|---|
1. | MODERATE: Could affect any college. | Y | Seat Count & Hybrid Courses/Modality Changes: For the past 6 months, we’ve been experiencing issues with how the system is not working correctly when a section is no longer being offered online and how modality changes are not reflecting correctly in the UI. Parchment has been working on these items along with the CVC’s input. https://cvc-oei.atlassian.net/browse/BLQ-855 | Parchment |
|
| High |
https://cvc-oei.atlassian.net/browse/BLQ-855 | 12/21/23 |
2. | Severe: Affects Financial Aid Integration | N | Financial Aid Pilot:
| Parchment |
|
| high | 12/15/23 | |
3. | Users Were Not Able to Authenticate to CVC via Proxy |
Yes
| On Friday, Dec 15th, all student attempts to authenticate to our platform via the proxy seem to be failing. No one was been able to sign in. We've seen 100% failure rate on all attempts from every user who has tried at every college since about 6 AM Friday morning. CVC reached out to CCCTC support team but they didn’t seem to have any insight into what could be causing this as they have shared that no one else has reported any issues. However, we kept receiving a 403 Forbidden error message when we try to connect to any college via the Proxy. This is impacting both production and pilot and began failing around the same time on Friday. Whenever a user selects any college where we would normally route them to the appropriate SSO page, we instead are getting this error. CVC Exchange - Sign In - Powered by Quottly (select any college)
|
|
|
| high | 12/21/23 |
Weekly Project/Product Summary
Item # | Topic | Item Details: Weekly Activity/Decisions | Next Steps | Priority | Important Links & Documentation | Last Update Date |
---|---|---|---|---|---|---|
1. |
|
| high | https://docs.google.com/document/d/1S3zLxqu6CLDmIO6Eq1YmOlo-gPG_Hwn6-lyaEiTpkQE/edit | 12/15/23 | |
2. | Weekly Error Report |
|
| high | Below is the enrollment report for 1/1-1/7. https://docs.google.com/spreadsheets/d/1VEju-SM-t8ACMy5eHuPv9YrMbRzJfs2F5UIW30e_tHo/edit?usp=sharing
| 1/8/24 |
3. | Increase In SBVC Errors |
|
| high |
| 12/26/23 |
4. | Financial Aid Integration |
|
| high | 12/15/23 | |
5. | Canvas Solution for ILP Colleges |
|
| high |
| 12/15/23 |
6. | Parchment Weekly Sprint Jira Status Updates | Lane 1: Major Functional and Implementation Blockers
Lane 2: Renewal Enhancements
Lane 3: Prioritized Enhancements and Research
Additional Notes: CVC has provided the following list as CVC Q3 priorities. This list is being reviewed by the Parchment team, and next steps will be discussed during the Bucket Review meeting with Amanda (CVC) and Courtney (Parchment) on Tuesday, January 9th.
|
| high |
| 12/21/23 |
7. | eTranscript Implementations & Follow up with colleges | Below is the latest updates on where we are with each college:
|
| high In Process | Tracking HC and TC transcripts here: https://docs.google.com/spreadsheets/d/1e3Nq1Kt3qACJLqN4nWfmP-mWjdgK8_fSLiQb_ufBjdE/edit#gid=48089342 https://cvc-oei.atlassian.net/wiki/spaces/CVCOEI/pages/1749647361 https://cvc-oei.atlassian.net/wiki/spaces/CVCOEI/pages/1731002371 Weekly Meeting Notes and Action Items will be here each week: https://drive.google.com/drive/folders/12_-PObf7ii0hgvV3g4S-EfWzUamAi8zd Weekly Status Call Recordings Here: https://drive.google.com/drive/folders/1LF4RbCkYhAdKjPwhoEw2SdArlvo4-u9i | 12/15/23 |
Active Production Issues
JIRA, Description, and Status | Priority | Created Date |
---|---|---|
highest | 3/11/23 | |
highest | 3/11/23 | |
MEDIUM | 4/26/23 | |
medium | 7/26/23 | |
medium | 9/14/23 | |
medium | 10/17/23 | |
medium | 10/17/23 | |
medium | 11/9/23 | |
medium | 11/13/23 | |
medium | 11/13/23 | |
highest | 11/20/23 | |
medium | 11/20/23 | |
highest | 11/30/23 | |
medium | 11/26/23 | |
medium | 12/10/23 | |
medium | 12/18/23 | |
medium | 12/14/23 | |
medium | 12/14/23 | |
medium | 12/18/23 | |
high | 12/12/23 | |
high | 12/20/23 |
Q2 Sprint Priority Items
Legend
Backlog = Prioritized, Development Not Started
in Progress = In Development/Status
In Testing = In Review or Testing
DONE = Finished/Closed
Low = Low Priority
medium = Medium Priority
High = High Priority
Jira, Description, and Status | Priority | Component | Date Started | Date Completed |
---|---|---|---|---|
High | idP/EPPN | 4.27.23 |
| |
High | Product Maintenance | 4.1.23 | 10.26.23 | |
Highest | Financial Aid Integration | 2.22.23 |
| |
Highest | Financial Aid Integration | 3.28.23 |
| |
High | Financial Aid Integration | 6.8.23 |
| |
High | Product Maintenance | 1.18.23 |
| |
High | System Enhancement | 8.4.23 | 12/20/23 | |
medium | System Enhancement | 7.26.22 | 12/21/23 | |
medium | SIS/Sandbox | 3.21.23 | 12/19/23 | |
medium | Reverse Import | 5.17.23 |
| |
high | Person Match | 5.8.23 | 12/19/23 | |
medium | eTranscripts | 3.2.23 |
| |
medium | Error Handling | 7.5.23 |
| |
high | ASSIST File | 7.24.23 |
| |
high | Program Code | 6.8.23 |
| |
highest | Student Eligibility Checker | 4.22.23 |
| |
| Documentation | 12.3.21 |
| |
| Financial Aid Integration | 3.8.21 | 12/14/23 | |
| Financial Aid Integration | 6.12.23 |
| |
| Financial Aid Integration | 6.12.23 |
| |
| Financial Aid Integration | 6.12.23 |
| |
| Emails | 8/10/23 | 11/30/23 | |
| CSU/UC Student Management: Route Appropriately | 10/24/23 | 11/7/23 | |
medium | Financial Aid Integration | 10/10/23 |
| |
high | Preferred Name | 10/10/23 |
| |
medium | Email Content | 10/3/23 | 10/25/23 | |
medium | Admin Panel/Reporting | 10/10/23 |
| |
medium | Prerequisites UI Messaging | 10/10/23 | 12/11/23 | |
highest |
| 10/11/23 | 11/17/23 | |
lowest | Accessibility | 10/12/23 |
| |
high | Payment Processor | 10/10/23 |
| |
medium | Financial Aid Integration | 10/16/23 |
| |
high | API | 10/16/23 | 12/14/23 | |
medium | API | 9/28/23 |
| |
medium | API | 9/28/23 | 10/12/23 | |
high | Preferred Name | 10/10/23 |
| |
high | Preferred Name | 10/10/23 | 10/31/23 | |
high | Preferred Name | 10/10/23 | 12/19/23 | |
high | Preferred Name | 10/16/23 | 12/19/23 | |
high | Preferred Name | 10/10/23 | 12/11/23 | |
high | Preferred Name | 10/10/23 |
| |
medium | Documentation | 10/11/23 | 12/19/23 | |
high | Census Date Issue | 10/16/23 |
| |
medium | Error Messages | 10/11/23 | 11/2/23 | |
LOw | Redirect | 10/23/23 |
| |
high | Waitlist | 10/13/23 |
| |
high | Seat Counts | 10/16/23 |
| |
highest | Reverse Import | 11/17/23 |
| |
highest | Script update LACCD | 11/17/23 |
| |
high | Sandbox | 12/19/23 | 1/2/24 | |
high | Admin Panel Guide | 10/26/23 | 11/1/23 |
Quarterly Dates
CVC Quarterly Dates | Parchment Quarterly Dates | N2N Quarterly Dates |
---|---|---|
Q1: July 1-Sept 30 Q2: Oct 1-Dec 31 Q3: Jan 1-March 31 Q4: April 1-June 30 | Q1: Jan 1-March 31 Q2: April 1-June 30 Q3: July 1-Sept 30 Q4: Oct 1-Dec 31 | Q1: Jan 1-March 31 Q2: April 1-June 30 Q3: July 1-Sept 30 Q4: Oct 1-Dec 31 |