Barstow 10.25.23: Sean and college had a meeting to setup XAP for sending and they are currently finishing up with Parchment for testing the sending. I emailed the Parchment team so they can advise next steps.
Cabrillo CCD - 7.12.23: No cohort established yet. They are going to move to Saas....so it will be awhile before we can get them set up for sending. When their cohort is established, then Amanda to reach back out to them to start sending process. Only will do this though when they have successfully migrated to SaaS.
Compton CCD - 12.14.23 - Compton reached out and asked that we send over the XAP contract. Sean did so. They are ready to kickoff again. Amanda responded and said that I can schedule a call to go over sending and receing again when they are ready. Will wait to hear back and then will schedule.
Copper Mountain CCD (ECA) - 11.21.23 College responded with the following: Currently, we are still working on Colleague's exported file. Some fields were hard coded so we had to create data fields in Colleague to save information such as the Accreditation and FERPA information. This week we will work on including the student's courses and grades. We are making progress.
College of the Desert CCD (ECA) 12.18.23: Parchment delivered the sample transcripts to the college today. Parchment asked that the college let them know when they are done reviewing/testing so we can resume with next steps.
El Camino CCD (ECA) - 12.6.23 - Live in production for sending.
Feather River CCD (ECA) -11.2.23 - Mike advised that we need to reach out now because they are working on phase 1. AManda to reach out Monday Nov 6.
Grossmont-Cuyamaca CCD (ECA) - 11.2.23 - Amanda is waiting on Parchment to provide a list of what colleges are on robo. If they are on robo, then we need to hold off from starting.
Imperial Valley CCD (ECA) -10.25.23 - sent email to Melody and Don asking for a status update. They advised that they are now a live TC." I have circled back to Jeff about the final step needed. We have the configuration ready in both PROD and TEST to run the process and are successfully generating the XML files needed. We are at the point now where we need to move the files to a location for Don to access via SFTP, or move them to the Windows server on our end, so that Don can wrap up his piece in setting up the process to send to XAP when present. Jeff has requested that I look into a Banner baseline functionality in SHACTRL to map where XML transcripts are sent before we settle on a cron job or other external method. We are so close! Will flw up again Nov 15th if no response.
Long Beach CCD (ECA) 10.24.26 - sent email to Kyne to see where they are and to see if they are ready to go live. If no response by mid Nov, will flw up again.
Marin CCD - 5.25.23 - emailed Jon at the college and provided dates/times for us to meet to start going over the sending process for eTranscripts. Will schedule when he responds. But if he doesnt respond, no need to follow up for several months out since they have not established a cohort yet.
Merced CCD (ECA) 12.11.23: Parchment met with college and the college needs to review the new batch of samples after the PROD/INT refresh and share feedback when available. Parchment needs to notify the college when a new sample batch is ready for your review.
Napa Valley CCD - 12.14.23 - We now have the greenlight to reengage with the college to become a receiving college. AManda working with Alison to get contact names.
Palo Verde CCD - 11.2.23 - Mike said to go ahead and email them to advise them to get set up now bc they will benefit when they start because of the no fee module with Parchment.
Peralta CCD (ECA) 11.30.23: Sean and I met with Peralta and went over everything they need to do in order to build this in house. Amanda to touch base with then again on Jan 29 to see how things are progressing.
Riverside CCD (ECA) 12.11.23 - College reached out and asked Sean to send me transcripts for testing.Sean sent examples to the college."
San Diego CCD (ECA) 11.2.23 - Mike said to go ahead and email them to advise them to get set up now bc they will benefit when they start because of the no fee model with Parchment.
San Francisco CCD - 3.30.32 - live for receiving. Holding off on sending process until they are starting their implementation cohort.
San Joaquin Delta CCD (ECA) 12.18.23: Parchment sent out the following email to the college: Our team is working on samples, but has noted we've not received the directory path from Robo to your XAP directory. Once we have this info we can generate your samples. Can you share that info today perhaps if it is readily available now, or tell us when we might expect it with the holidays fast approaching?
San Mateo County CCD - 11.2.23 - Per Mike/Donna hold off on reaching out to them.
Santa Monica CCD - 11.2.23 - Per Mike- hold off on reaching out.
Shasta-Tehama-Trinity Joint CCD (ECA) -11.2.23: Met with Shasta and Mike and went over options. College is planning to go parchment for sending. They need to meet internally to get all items squared up and then will reach out to me and Mike for when they are ready. From there, I'll send an email and cal invite to Parchment to get a call scheduled.
Sierra Joint CCD - 11.2.23- no cohort established, hold off on sending until then.
Siskiyou Joint CCD (ECA) 11.2.23 - Per Mike, Amanda needs to reach out now.
Solano CCD - 11.14.23 - Parchment sent email to Solano advising they need a status update. The college emailed us back stating: "Yes – our SaaS go-live date is April 8th, 2024. As noted by Amanda, I believe we have Parchment sending on pause until we have our integrations set up for SaaS. Our new timeline to become a “Teaching” College is to be part of the Fall 2024 Cohort. Once SaaS has been implemented with the given timeline, we can revist our setup for Parchment sending. I apologize if any of these plans have changed, as I am going off my previous meeting notes documented at the time. Parchment responded that they have canceled this project and will pick it back up when they are ready.
South Orange County CCD (ECA) 12.11.23: The XAP functionality is deployed in production. The college now needs to update the WS_Customs file on the "robo", Windows Server 2019 machine, and then stop and start the 2 services to be able to populate that new field.
Victor Valley CCD (ECA) 9.13.23 - Heard from Dr. Henry and he advised that: "We finalized our ethos UAT and Production testing with Logan Murray in mid-August and are set for the next steps in the transcript implementation phase 1. I hope to meet with you for a quick chat on 1st steps. In the meantime, I will conduct a meeting for the VVC team to outline steps preliminary including a scheduling visitation with Chaffey to to discuss best practices. Amanda scheduled meeting for 9.18.23.
West Hills - 11.20.23 - Parchment advised they are on the Feb kickoff timeframe. Mike advised that works fine. Amanda to follow with Parchment in Jan to ensure still on track.
West Kern CCD (ECA) 11.2.23 - Mike advised Amanda to reach out to them now to advise Parchment plan for 2025 - it might save them time and effort.
West Valley-Mission CCD (ECA) 7.12.23 - Sent flw up email to college to check in on how things are progressing. They dont have a cohort established yet, so if no response follow up in end of Aug.
Yosemite CCD (ECA) 12.11.23 - College reached out saying they;ve made amazing progress but have run into an error they need our help with. I sent them mine and Sean's schedule this week and will schedule the meeting when they respond.
Yuba CCD (ECA) 11.21.23 - College responded and advised they are wrapping up implementation of superglue for the application, and will be transitioning to this project soon. I’m going to review the documentation we received back in May, and discuss it with Sonya and our IT team. I’ll reach out when we have questions/are ready to discuss. Amanda will reach out again in Jan 2024 to check status if no response.