Allan Hancock: 2.1.24: They used to send eTranscripts through Parchment but are now turned off on the Parchment side. Amanda to reach out to college bc they are Feb 24 P2 cohort. They were using Robo.
Barstow 1.9.24: Parchment advised, "I checked in with the PM for Barstow, and they have decided to add an SSO component to their set up alongside the work being done for XAP. I am being told that from a technical perspective, we are ready to move XAP to production for go live. That being said, the school is wanting to wait to make those changes to production until the SSO work is also ready to be migrated. The team is hopeful they will go live in the next few weeks.
Cabrillo CCD - 7.12.23: No cohort established yet. They are going to move to Saas....so it will be awhile before we can get them set up for sending. When their cohort is established, then Amanda to reach back out to them to start sending process. Only will do this though when they have successfully migrated to SaaS.
Compton CCD - 2.1.24: Met with Compton to go over receiving and sending. Their board has approved them to start the receiving in Feb, but they are blocked on the sending set up based on them being a Banner SaaS school. Mike is in the process of working with Ellucian to set the APIs updated so this can be set up and in place.
Copper Mountain CCD (ECA) - 1.8.24: Sent email to college to check on status and where they are and ask that they provide an update. They advised, "We are making progress on the exported transcript file from Colleague. We have completed Row 08C - 'Term Identification Section' from the data dictionary. This week will start analyzing and adding Row 08E- Student's Course Detail Segment to the electronic transcript." Amanda advised she will touch base at beginning of Feb.
College of the Desert CCD (ECA) 1.11.24: Sent email to Parchment and college to get status and next steps.
Feather River CCD (ECA) -11.2.23 - Mike advised that we need to reach out now because they are working on phase 1. Amanda to reach out Monday Nov 6.
Grossmont-Cuyamaca CCD (ECA) - 1.8.24: Sent email to college to get a kickoff meeting started and scheduled.
Imperial Valley CCD (ECA) -1.29.24: Held final call with college and they are ready to go live. Sean is going to put the request in with XAP devs to turn them on live. From there, Sean will email us all that they are live. COllege advised they will probably query students to ensure all is well and then give us the greenlight to send out the go live email. Amanda to flw up by Feb 5th if no email movement.
Long Beach CCD (ECA) 2.1.24: Live for sending!
Marin CCD - 5.25.23 - emailed Jon at the college and provided dates/times for us to meet to start going over the sending process for eTranscripts. Will schedule when he responds. But if he doesn't respond, no need to follow up for several months out since they have not established a cohort yet.
Merced CCD (ECA) 1.22.24: Parchment responded with updates they made. next steps is college getting them answers to two questions and then there will be a new sample set shortly.
Napa Valley CCD - 1.23.24: Met with Napa to demo process. Sean sent them over the contract and questionnaire. He will also work on getting their test accounts set up as soon as we receive it back. From there, Amanda will reach out to schedule testing. Amanda to follow up Feb 6th if contract and questionnaire not received back by then.
Palo Verde CCD - 1.11.24: Sent email to Shelley requesting a call to start set up for etranscripts receiving.
Peralta CCD (ECA) 11.30.23: Sean and I met with Peralta and went over everything they need to do in order to build this in house. Amanda to touch base with then again on Jan 29 to see how things are progressing.
Riverside CCD (ECA) 1.22.24: Nicholas reported an error on 1.12.24 and advised he will look into it. Once resolved, they should be ready to go live. Amanda emailed his to check status. Sean to respond to him on the error.
San Diego CCD (ECA) 1.29.24: Met with the college to go over the options for sending eTranscripts. Sean sent over technical documentation for the set up in case they want to go that route. Amanda also sent email to Mike V and cc'd Marina on CVC covering fees in future. Once Mike responds, we will see which route the colleges want to go next and determine next steps from there.
San Francisco CCD - 3.30.32 - live for receiving. Holding off on sending process until they are starting their implementation cohort.
San Joaquin Delta CCD (ECA) 1.24.24: Parchment and Delta still troubleshooting via email.
San Mateo County CCD - 11.2.23 - Per Mike/Donna hold off on reaching out to them.
Santa Monica CCD - 11.2.23 - Per Mike- hold off on reaching out.
Shasta-Tehama-Trinity Joint CCD (ECA) -2.1.24: Scheduled meeting with Shasta and Parchment on Feb 9th for sending next steps.
Sierra Joint CCD - 11.2.23- no cohort established, hold off on sending until then.
Siskiyou Joint CCD (ECA) 1.29.24: Sent cal invite for 2/12 for etranscripts receiving call kickoff.
Solano CCD - 11.14.23 - Parchment sent email to Solano advising they need a status update. The college emailed us back stating: "Yes – our SaaS go-live date is April 8th, 2024. As noted by Amanda, I believe we have Parchment sending on pause until we have our integrations set up for SaaS. Our new timeline to become a “Teaching” College is to be part of the Fall 2024 Cohort. Once SaaS has been implemented with the given timeline, we can revist our setup for Parchment sending. I apologize if any of these plans have changed, as I am going off my previous meeting notes documented at the time. Parchment responded that they have canceled this project and will pick it back up when they are ready.
South Orange County CCD (ECA) 2.1.24: Live for Sending!
Victor Valley CCD (ECA) 9.16.23: Victor Valley is going to switch to SaaS in April 2024, so we will be placing this one on hold until after that migration.
West Hills - 1.9.24: Melissa from Parchment said there is a kickoff call scheduled for Feb 21.She sent over invite to me and Sean for kickoff.
West Kern CCD (ECA) 1.23.24: Met with Kyle and he is going to test taft to taft. Advised him to let us know when he is finished testing and I can schedule meeting for go live. If no response by middle of Feb, Amanda to follow up. Sean is waiting for them to have theeir testing env turned on so they can test, should be 1-2 days. Sean advised Kyle on how he can test. Kyle will.
West Valley-Mission CCD (ECA) 11.2.23 - Per Mike - hold off since they dont have a cohort established.
Yosemite CCD (ECA) -1.16.24: Received the following update from the college: "The setup of eTranscripts is going well. Here is what we have accomplished so far…. Successfully produced a flat file that is accepted by XAP Successfully transmitted an electronic transcript from MJC to Columbia Successfully transmitted several electronic transcripts from MJC to Chabot College Here is what we are currently working on…. Data remediation surrounding grade notations Continued Beta testing with MJC Enrollment Services and Columbia Admissions & Records It is our goal to have all data remediation and Beta testing completed by end of January. We will keep you updated on our progress.
Yuba CCD (ECA) 1.11.24: Sent email to Yuba to ask status of set up and how things are progressing.