Page Comparison

1.

Weekly Combined Requirements Meeting Notes & Recordings

• We meet every Tuesday to discuss items that need attention, analysis, escalated, or enhanced. All recordings, notes, and next steps can be found on the running combined requirements meeting agenda.

• Next meeting is 2/20/3.12.24

https://docs.google.com/document/d/1S3zLxqu6CLDmIO6Eq1YmOlo-gPG_Hwn6-lyaEiTpkQE/edit

2/2129/24

2.

Weekly Error Report

• Attached is the weekly error report.N/A

• Parchment is building this into the Student Enrollment Report so that in the near future we can run this report on demand.

Below is the enrollment error report for the week of 2/1219-218.

https://mail.google.com/mail/u/0/#inbox/FMfcgzGxRnfnnnxDmjDcPbJTbzzKhtMW?projector=1&messagePartId=0.1

2/222/28.

2/29/24

3.

Canvas Solution for ILP Colleges

• Database access to ILP team today

• Test environment is not updated for Kern, so will work to get this updated.

• Development will be done by 12/19/23.

• CVC is actively working to expand the ILP testing group to Lassen to complete testing of the logins workaround with a Colleague client. Meeting with Lassen IT on 2/23.

• New new updates this week. CVC will report updates based on call from last week on next week’s report.

2/23/24

4.

Parchment Weekly Sprint Jira Status Updates

Lane 1: Major Functional and Implementation Blockers

• North Orange CCD - Multiple Payment Posts PICE-504 - The fix put in place appears to have stopped the multiple payment posting issue. We have not been able to determine the cause of the unusual activity on Donna's accountThis is resolved. Given the ongoing use of Donna’s account for testing, we do not anticipate being able to identify the unusual activity prior to the changes made to prevent this from occurring further. 

• Financial Aid Integration Workflow BLQ-1015 - On Hold while CVC determines which colleges will be included for next steps. 

• Cuesta Reverse Import Course Units Counts Off BLQ-845 Additional research to be completed. Donna checking to see if there are any current examples that can be reviewed.

Lane 2: Renewal Enhancements

• Financial Aid implementations  - On Hold while CVC determines which colleges will be included for next steps.    Meeting with Allan Hancock College scheduled for March 4, 2024. 

Lane 2: Renewal Enhancements

• Financial Aid implementations  - Testing to resume in March with Allan Hancock College  

  • BLQ-952 

  • BLQ-920 

  • BLQ-972

  • BLQ-976 

  • BLQ-977

  • BLQ-978

  •   

• Document search result output sorting methods BLQ-979 & BLQ-1008 - Work to begin in 2024. Additional conversation to be had during CVC Quarterly meeting on 2/29/2024.

Lane 3: Prioritized Enhancements and Research

1. Session Management Changes BLQ-1026 and  UI Changes for Open Registration Dates and Inventory Imports BLQ-967 - No change, however has been reprioritized per CVC. 

2. Change The Text and Adjust The Layout in the Home California College Section on cvc.edu BLQ-1038- This is still being discussed with the Parchment team. 

3. Need Address Validation on the AER Form BLQ-1029 - Next steps to be determined. 

4. Preferred Email Address: Add a Field for Student's Preferred Email on Student Profile BLQ-1030 - Parchment team discussing possible next steps. 

5. Enhanced Workflow for Late Enrollment into Courses with Prereqs & Canceling Applications Where a Prereq Check or Person Match Check is Pending and the Course Has Started BLQ-1018 and BLQ-1027 - No change, however has been reprioritized per CVC. 

6. Add Additional Text To The Drop Email Notification BLQ-1031 - In the work queue.  

7. Add Additional Badge Indicators and Seat Count Information to the Student Enrollment Details Report BLQ-1049 - Discussion at 2/13/2024 CRM was productive. Amanda (CVC) and Courtney (Parchment) to work together to break this out into two separate bodies of work. Amanda, Mickinzie, and Courtney to meet to determine next steps.

8. Available Seat Filter Logic Change: Home College Courses Should Always Display Regardless of the Open Registration Date BLQ-1033 - Parchment work is in review. Videos of current progress shared with CVCThis is complete and has been moved to production.

9. Create a UI Tool Tip to Explain the Distinction Between Synchronous and Asynchronous Courses BLQ-1017 - In Parchment work queueprogress. 

10. Fraud Score % Change And Start Sending New Reports BLQ-954- Parchment to provide additional information on the public API documentation to determine next steps. 

11. Drop/Withdrawal and Freeze Date Considerations for Financial Aid Integration Marker Courses | All SIS' and Show Withdrawn Status / First Drop Attempt in Student and Admin Dashboard -  BLQ-1010 and BLQ-988  - Parchment work to process drop/withdrawal codes is still in progress, CVC working internally as well to determine best path of three workflow options discussed during Combined Requirements Meeting 11/7/2024. 

12. Payment Status, Errors, and Reconciliation BLQ-724  - Parchment needs CVC to provide wording/contact information to be provided during exception processing.  

Parchment Deliverable Pending:

2/2229/24

5.

eTranscript Implementations & Follow up with colleges

Below is the latest updates on where we are with each college:

• Allan Hancock: 2.19.24: Looks like they have 1 sending activity this quarter so far. Last month they had 0. Amanda reached out to the CVC P2 implementation team to have them ask and ensure they are still set up to send through XAP.

• Barstow 2.1922.24: Sent email to college to check status/get an update. Erin responded from Parchment stating, "We sent an email requesting some information on her SSO details to finish troubleshooting that, and haven't heard back yet. That was the final piece. The XAP part is completed in the test environment but I think it was mentioned (I can't recall by who or when) that they wanted SSO working before moving the project to production." I flwd with Barstow via email and asked for an update.Cabrillo CCD - 7.12.23: No cohort established yet. They are going to move to Saas....so it will be Nathan Brown is the new DBA and he is taking over. I forwarded him the chain of emails so he has all the details and asked Erin to provide any additional info needed. Will flw up if no response by March 9th.

• Cabrillo CCD - 7.12.23: No cohort established yet. They are going to move to Saas....so it will be awhile before we can get them set up for sending. When their cohort is established, then Amanda to reach back out to them to start sending process. Only will do this though when they have successfully migrated to SaaS.

• Compton CCD - 2.14.24: College responded with "I submitted the questionnaire, but the contract won't be available until after the February 20th board meeting.". Amanda to respond to see if they want to go ahead and get meeting scheduled after that date.

• Copper Mountain CCD (ECA) - 2.19.24: Sent email to check on progress of set up since they have officially kicked off their P2 CVC TC implementation.

• College of the Desert CCD (ECA) 2.1.24: Parchment sent an email and advised the college needs to upload samples and download PDFs. Once Parchment receives feedback, they will schedule a go-live call.

• Feather River CCD (ECA) -2.19.24: Sent email to college again asking that they send me their availability this week and next week. When they respond, I'll schedule the call. Gretchen from the college responded and said that she has forwarded this to the IT Director, Scott Tuss who is the person we need to talk to. I responded asking her to send me his email or if I should just coordinate everything through her. She sent me his email and I emailed him asking to meet. Will reach back out on March 18th if no response by then.

• Grossmont-Cuyamaca CCD (ECA) - 2.20.24: College emailed me back advising that they need to discuss internally and she will get back to me in 1-2 weeks on a time to meet. I advised her of the lighter lift since they are a Parchment client. If I've not heard back from her by March 7th, I'll reach back out to her to flw up.

• Marin CCD - 5.25.23 - emailed Jon at the college and provided dates/times for us to meet to start going over the sending process for eTranscripts. Will schedule when he responds. But if he doesn't respond, no need to follow up for several months out since they have not established a cohort yet.

• Merced CCD (ECA) 2.1228.24: college/parchment clarification questions occurring over email College asked that a meeting be scheduled to discuss. Waiting for Parchment to response.

• Napa Valley CCD - 2.20.24: Met with Napa and went through the setup and how to test. Next steps...Sean will set up the rest of the users and send their access. From there, they will test in beta. Amanda to check base with them Jessica on 2.27.24.

• Palo Verde CCD - 2.19.24: Amanda to reach out to Mike to see if I should hold off or reach out. They are not a HC

• Peralta CCD (ECA) 2.19.24: Sent email to college to check status/have them provide an update.

• Riverside CCD (ECA) 2.12.24: Nicholas advised no need to me - he should be fine. Amanda to follow up with him by March 4th if no response/they are not live yet.

• San Diego CCD (ECA) 2.19.24: Amanda sent email asking if they have made a decision on building this in house or if they want to use Parchment. Amanda waiting for them to respond.

• San Francisco CCD - 3.30.32 - live for receiving. Holding off on sending process until they are starting their implementation cohort.

• San Joaquin Delta CCD (ECA) 2.2128.24: Parchment sent email to the college stating, "We have a test in the success folder for you now so things look to be working as expected after installing the pathways. Please let me know if you have any questions or updates on your testing as the XAP connector is already installed as well, you should be good to continue.San Mateo County CCD - 11.emailed college asking for an update, college said they will gather info and let us know.

• San Mateo County CCD - 11.2.23 - Per Mike/Donna hold off on reaching out to them.

• Santa Monica CCD - 11.2.23 - Per Mike- hold off on reaching out.

• Shasta-Tehama-Trinity Joint CCD (ECA) -2.12.24: Amanda sent cal invite for XAP comm for Wed 2.14.24 Sean sent over all the technical doc they need.Courtney sent template for test ids so Kevin can get started on parser. They now have the XAP communiator set up and in place. Amanda let Courtney know. Next steps is waiting on the Parchment Team/courtney to let us know when parser is in place.

• Sierra Joint CCD - 11.2.23- no cohort established, hold off on sending until then.

• Siskiyou Joint CCD (ECA) 2.19.24: Amanda sent email asking for status of contract being sent back as well as if they have been able to test yet.

• Solano CCD - 11.14.23 - Parchment sent email to Solano advising they need a status update. The college emailed us back stating: "Yes – our SaaS go-live date is April 8th, 2024. As noted by Amanda, I believe we have Parchment sending on pause until we have our integrations set up for SaaS. Our new timeline to become a “Teaching” College is to be part of the Fall 2024 Cohort. Once SaaS has been implemented with the given timeline, we can revist our setup for Parchment sending. I apologize if any of these plans have changed, as I am going off my previous meeting notes documented at the time. Parchment responded that they have canceled this project and will pick it back up when they are ready.

• Victor Valley CCD (ECA) 9.16.23: Victor Valley is going to switch to SaaS in April 2024, so we will be placing this one on hold until after that migration.

• West Hills - 2.21.24: Had kickoff call with college and Parchment. Parchment advised they need to get robo in place. They have XAP communicator installed and in place already. Looking to have them go into UAT first of April and go live mid-April based on their scheduled.

• West Kern CCD (ECA) 2.19.24: Sent email to Kyle and asked how testing is going/see if they will be ready to go live this week or next.

• West Valley-Mission CCD (ECA) 711.122.23 - Sent flw up email to college to check in on how things are progressing. They Per Mike - hold off since they dont have a cohort established yet, so if no response follow up in end of Aug.

• Yosemite CCD (ECA) -2.19.24: Sent email to college to get an update on where they are with testing.

• Yuba CCD (ECA) 23.224.24:Scheduled call for 2.28.24 to meet for next steps on sending Met to set up XAP communicator. Next steps is for them to set up process internally. Amanda to check in 3 weeks from now to check on progress.

• Amanda and Sean to continue reaching out to colleges next week to continue getting them set up on sending and receiving. up on sending and receiving.

Tracking HC and TC transcripts here: https://docs.google.com/spreadsheets/d/1e3Nq1Kt3qACJLqN4nWfmP-mWjdgK8_fSLiQb_ufBjdE/edit#gid=48089342

/wiki/spaces/CVCOEI/pages/1749647361

/wiki/spaces/CVCOEI/pages/1731002371

Weekly Meeting Notes and Action Items will be here each week: https://drive.google.com/drive/folders/12_-PObf7ii0hgvV3g4S-EfWzUamAi8zd

Weekly Status Call Recordings Here: https://drive.google.com/drive/folders/1LF4RbCkYhAdKjPwhoEw2SdArlvo4-u9i

2.29.24

6.

Common Course Numbering

CVC attended a common course numbering workshop where discussions are starting to happen about the upcoming change.

TBD

2/22/24

4/26/23

7/26/23

9/14/23

10/17/23

11/9/23

11/13/23

12/10/23

1/4/26/2324

71/2611/2324

911/1420/2324

102/17/23

idP/EPPN

4.27.23

Financial Aid Integration

2.22.23

Financial Aid Integration

3.28.23

Financial Aid Integration

6.8.23

1.23.24

Product Maintenance

1.18.23

1.18.24

System Enhancement

7.26.22

12/21/23

Reverse Import

5.17.23

2.6.24

idP/EPPN

4.27.23eTranscripts

3.2.23

1.23.24

2.22

Financial Aid Integration

Error Handling

7.5.23

3.28

Financial Aid Integration

ASSIST File

7.24.23

1.23.24

Financial Aid Integration

6.8.23

Student Eligibility Checker

4.22.23

Product Maintenance

1.18.23

1.18.24

Documentation

12.3.21

System Enhancement

7.26.22

12/21/

Financial Aid Integration

6.12.23

Reverse Import

5.17.23

2.6.24Financial Aid Integration

6.12.23

eTranscripts

3.2.23

1.23.24

Financial Aid Integration

10/10/23

Error Handling

7.5.23Preferred Name

10/10/23

1.16.24

7.24.

ASSIST File

Admin Panel/Reporting

10/10/23

Student Eligibility Checker

4.22.Accessibility

10/12/23

Documentation

12.3.21

Payment Processor

10/10/23

Financial Aid Integration

6.12.10/16/23

6.12.

Financial Aid Integration

API

9/28/23

Preferred Name

10/10/23

2/22/24

Preferred NameCensus Date Issue

10/1016/231.16.24

Redirect

10/1023/23

AccessibilityWaitlist

10/1213/23

Payment ProcessorSeat Counts

10/16/1023

2/23/24

10/16

Financial Aid Integration

Reverse Import

11/17/23

API Script update LACCD

911/2817/23

Preferred NameProgram Code

107/106/23

2.6.24

Census Date Issue

10/16/23

Sync/Asynch

7.13.23

2.14.24

RedirectUI Language update

1011/2321/23

WaitlistAdmin Panel

1011/1328/23

1.4.24

Seat CountsSearch

1006/1612/23

Reverse ImportPreferred Name

1110/1724/23

1.10.24

Script update LACCDSandbox

1112/1719/23

2/22/24

7/6

Program Code

UI Language update

11/8/23

2.6.24

7.13

Sync/Asynch

Preferred Name

6.6.23

21.149.24

11/21/23

UI Language update

Financial Aid

6.12.23

1.9.24

Admin PanelFinancial Aid

11/28/.2.23

12.413.24

SearchUI Language update

0610/1218/23

Preferred Name

10/24/23

1.10.24eTranscripts

9.12.23

Sandbox

12/19/23eTranscripts

2.9.24

UI Language updateSeat Filter

11/8/.9.23

6

Preferred Name

Email Drop Notification

11.6.23

1.9.24

Financial AidFA Integration

62.12.231.9.29.24

Financial AidFA Integration

11.2.23229.13.24

10/18/23

UI Language update

Program Code

2.27.24

eTranscriptsProgram Code

92.1227.2324

eTranscriptsFA Integration

21.930.24

Seat FiletereTranscripts SaaS

113.95.23

11.6.23

Email Drop Notification

CCCTC Proxy Trap

2.27.24